RENTAL AGREEMENT

WALNUT GROVE COMMUNITY CENTER

311 6^th Street

Walnut Grove, MN 56180

1.         Rent for the Community Center is based on the number of people attending your function.  Police Security is required for all events larger than 60 people or open to the public where alcohol is being served.  All payments must be made 30 days in advance of the event. 

2.         There will be a cleaning / damage deposit in the amount of $100 which will be refunded following your event if the hall is left in the same condition as when you arrived.  The floors do not need to be mopped nor do the tables and chairs need to be put away, however, tables & chairs must be wiped off as needed.    All tape must be removed from the walls, doors, ceiling, etc.  Bathrooms must be left in a reasonable manner.  The kitchen should be left as you found it, with the exception of mopping the floor.  All dishes put away, the dishwasher emptied and turned off, sinks cleaned, counters wiped down, floor swept, stove wiped off, and garbage taken out.   

3.         Dishcloths and dish towels are not furnished by the city.  Do not use city containers to take home leftover food or beverages.  The dishwasher must be turned on 20 minutes before you use it, to preheat the water.

4.         The building is unlocked from approximately 8:30 a.m. to 5:00 p.m. most week days.  If your event is on a weekend, you must pick up a key before the event.  Please call (507) 859-2135 to make arrangements.

5.         You may adjust the thermostat in the hall to a comfortable setting for your event.  However, please do not set the air way down or the heat way up until the day of the event.

6.         There are 34 (30” by 96”) banquet tables, 10 - 60” round tables, 2 - 48” round tables and 10 small round tables and approximately 320 chairs available for your use.  Tables and chairs brought in must be sorted and removed, or at least stacked in the hallway, immediately following your event.  The hall will seat and has place settings for 200-250 people.  Please make sure you lock the legs of the white tables so they do not collapse.

7.         If the calendar allows, you may set-up and decorate the day before your event.  Do not put staples or tacks in the walls and woodwork.  Personal items (decorations, etc.) that you wish to keep must be removed from the hall immediately following your event.  It is important that you remove any tape from the walls, ceiling and doors.  Any decorations left will be thrown away the following day. 

8.         A sound system is available for your use, with speakers throughout the room mounted in the ceiling.  If you want to use this system, inform us so we can give you a key and some instruction on how to use it.

9.         If your event will be larger than 100 people or open to the public and alcohol is going to be served, you must contact Deb Johnson at the Walnut Grove Bar & Grill (507) 859-2399 to arrange for the serving bar to be open for your event. 

*No alcoholic beverages are to be brought into the Community Center unless it is a private event with less than 100 people.

10.       The renters of the hall are responsible for taking down tables after the reception to allow for room for the dance.  You do not have to take tables down after your event is finished.

11.       You are responsible for cleaning the Community Center immediately following your event unless other arrangements have been made with the City Clerk.  Our cleaners arrive anytime after 7am the morning after your event to put away tables and mop floors and do any additional cleaning needed.          

We want to make your event as enjoyable as possible, and welcome comments or suggestions to make things more convenient for you.

NAME: ______________________________________________________________________

EVENT TYPE: ________________________________________________________________

RENTAL DATE: ________________________________ TIME: ________________________

SET UP DATE: _________________________________ TIME: _________________________

RENTAL FEE: _____________________________

SET UP FEE: _____________________________

SECURITY FEE: _____________________________

DAMAGE / CLEANING DEPOSIT: _____________________________

SIGNATURE: ____________________________________________ DATE: ______________

Payment can be mailed to:         City of Walnut Grove

                                                PO Box 335

                                                Walnut Grove, MN 56180

Emergency Contact: 

Paula McGarvey 859-2135 work

859-2010 home or 507-380-7519 cell